View Full Version : Find text string in multiple workbooks

11-08-2012, 09:24 AM
Hi guys,

I want to be able to find a value in a cell (column B) in a folder with many workbooks.

Example, In a macro enabled workbook, have a pop up box upon opening asking for the string to search for say "123 Main St". This text will be embedded in a string somewhere in column B of any number of workbooks.

I need a way to search them and return in a message box the name of the workbook(s) the text string is found.

Maurice Buck
11-12-2012, 07:17 AM
The following is code I got on this site that may help
It finds anything searched for in any excel file in a subdirectory and returns the answers in another workbook
You may be able to change it to suit your exact needs

Option Compare Text
Option Explicit

Private Const BIF_RETURNONLYFSDIRS As Long = &H1
Private Const BIF_BROWSEFORCOMPUTER As Long = &H1000
Private Const BIF_BROWSEFORPRINTER As Long = &H2000
Private Const BIF_BROWSEINCLUDEFILES As Long = &H4000
Private Const MAX_PATH As Long = 260

Type BrowseInfo
hOwner As Long
pidlRoot As Long
pszDisplayName As String
ulFlags As Long
lpfn As Long
lParam As Long
iImage As Long
End Type

hwnd As Long
wFunc As Long
pFrom As String
pTo As String
fFlags As Integer
fAnyOperationsAborted As Boolean
hNameMappings As Long
lpszProgressTitle As String
End Type

Declare Function SHGetPathFromIDListA Lib "shell32.dll" ( _
ByVal pidl As Long, _
ByVal pszBuffer As String) As Long
Declare Function SHBrowseForFolderA Lib "shell32.dll" ( _
lpBrowseInfo As BrowseInfo) As Long

Function BrowseFolder(Optional Caption As String = "") As String

Dim BrowseInfo As BrowseInfo
Dim FolderName As String
Dim ID As Long
Dim Res As Long

With BrowseInfo
.hOwner = 0
.pidlRoot = 0
.pszDisplayName = String$(MAX_PATH, vbNullChar)
.lpszINSTRUCTIONS = Caption
.lpfn = 0
End With
FolderName = String$(MAX_PATH, vbNullChar)
ID = SHBrowseForFolderA(BrowseInfo)
If ID Then
Res = SHGetPathFromIDListA(ID, FolderName)
If Res Then
BrowseFolder = Left$(FolderName, InStr(FolderName, _
vbNullChar) - 1)
End If
End If

End Function

Sub FindAll()

Dim WB As Workbook
Dim WS As Worksheet
Dim Cell As Range
Dim Prompt As String
Dim Title As String
Dim Search As String
Dim FindCell() As String
Dim FindSheet() As String
Dim FindWorkBook() As String
Dim FindPath() As String
Dim FindText() As String
Dim Counter As Long
Dim FirstAddress As String
Dim Path As String
Dim MyResponse As VbMsgBoxResult
Dim FileName As String

'*** Get folder from user ***
Prompt = "Select the folder with the files that you want to search through." & _
vbNewLine & vbNewLine & "Note: Subfolders will not be searched through."
Title = "Folder Selection"
MsgBox Prompt, vbInformation, Title

'*** This code works with XP only and is also used to pick a folder ***
'Path = CurDir

Path = BrowseFolder("Select A Folder")
If Path = "" Then
Prompt = "You didn't select a folder. The procedure has been canceled."
Title = "Procedure Canceled"
MsgBox Prompt, vbCritical, Title
GoTo Canceled:
End If

Prompt = "What do you want to search for in the folder: " & vbNewLine & vbNewLine & Path
Title = "Search Criteria Input"
Search = InputBox(Prompt, Title)
If Search = "" Then
GoTo Canceled
End If

'*** Confirm the procedure before continuing ***
Prompt = "Are you sure that you want to search all the files in the folder:" & _
vbCrLf & Path & " for " & """" & Search & """" & "?"
Title = "Confirm Procedure"
MyResponse = MsgBox(Prompt, vbQuestion + vbYesNo, Title)
If MyResponse = vbNo Then
GoTo Canceled:
End If

Application.DisplayAlerts = False
Application.ScreenUpdating = False

'*** Loop through all Excel workbooks and search each of them for the specified criteria***
FileName = Dir(Path & "\*.xls", vbNormal)
Do Until FileName = ""
On Error Resume Next
Set WB = Workbooks.Open(FileName:=Path & "\" & FileName, ReadOnly:=True, Password:="DRJWasHere")
If Err = 0 Then
On Error GoTo 0
For Each WS In WB.Worksheets
With WB.Sheets(WS.Name).Cells
Set Cell = .Find(What:=Search, LookIn:=xlValues, LookAt:=xlPart, _
MatchCase:=False, SearchOrder:=xlByColumns)
If Not Cell Is Nothing Then
FirstAddress = Cell.Address
Counter = Counter + 1
ReDim Preserve FindCell(1 To Counter)
ReDim Preserve FindSheet(1 To Counter)
ReDim Preserve FindWorkBook(1 To Counter)
ReDim Preserve FindPath(1 To Counter)
ReDim Preserve FindText(1 To Counter)
FindCell(Counter) = Cell.Address(False, False)
FindText(Counter) = Cell.Text
FindSheet(Counter) = WS.Name
FindWorkBook(Counter) = WB.Name
FindPath(Counter) = WB.FullName
Set Cell = .FindNext(Cell)
Loop While Not Cell Is Nothing And Cell.Address <> FirstAddress
End If
End With
End If
On Error GoTo 0
WB.Close False
FileName = Dir()
Prompt = "Occurrences of " & """" & Search & """"
If Counter = 0 Then
MsgBox Search & " was not found.", vbInformation, "Zero Results For Search"
Exit Sub
End If
Range("A1").Value = Prompt
Range("A1:D2").Font.Bold = True
Range("A2").Value = "Workbook Name"
Range("B2").Value = "Sheet Name"
Range("C2").Value = "Cell Address"
Range("D2").Value = "Cell Text"
Range("A1:D2").HorizontalAlignment = xlCenter
Range("A:A").ColumnWidth = 40
Range("B:D").ColumnWidth = 25
For Counter = 1 To UBound(FindCell)
ActiveSheet.Hyperlinks.Add Anchor:=Range("A" & Counter + 2), _
Address:=FindPath(Counter) & "#" & FindSheet(Counter) & "!" & FindCell(Counter), _
TextToDisplay:=Left(FindWorkBook(Counter), Len(FindWorkBook(Counter)) - 4)
Range("B" & Counter + 2).Value = FindSheet(Counter)
Range("C" & Counter + 2).Value = FindCell(Counter)
Range("D" & Counter + 2).Value = FindText(Counter)
Next Counter


Set WB = Nothing
Set WS = Nothing
Set Cell = Nothing
Application.DisplayAlerts = True
Application.ScreenUpdating = True

End Sub