View Full Version : Code to move data forward and back, using a checkbox

01-06-2013, 12:06 AM
I need a very simple code, with a few lines to move data from "D1:K1" to "Q1:X1" and backwards, using a checkbox.

When the checkbox is = True - Move from "D1:K1" to "Q1:X1".
When the checkbox is = False - Move from "Q1:X1" to "D1:K1".

I have a code, but because I use it in a calender with 365 days, it slow the Excel down, when it's repeated 365 times :banghead:
The code below is repeated one time for each Row.

This code works, but slow the Excel down.
Private Sub CheckBox216_Click()
If CheckBox216.Value = True Then
ElseIf CheckBox216.Value = False Then
End If
End Sub

Can anybody please help me making a more simple code to move my data.
Thank you in advance.

01-06-2013, 01:46 AM
Hell gnaske,

You could simply change your code to:

Private Sub CheckBox216_Click()If CheckBox216.Value = True ThenRange("Q261:X261")=Range("D261:K261")Range("D261:K261").ClearContentsRange("B261").SelectElseIf CheckBox216.Value = False ThenRange("D261:K261")=Range("Q261:X261")Range("Q261:X261").ClearContentsRange("B261").SelectEnd IfEnd Sub

Hope that helps.:wink:

01-06-2013, 02:12 AM
Hi, winon,

my Firefox displays all your code in one very long line of code :(

Private Sub CheckBox216_Click()
If CheckBox216.Value Then
With Range("D261:K261")
Range("Q261:X261").Value = .Value
End With
With Range("Q261:X261")
Range("D261:K261").Value = .Value
End With
End If
End Sub Ciao,

01-06-2013, 04:26 AM
Private Sub CheckBox1_Click()
If CheckBox1.Value Then
Range("D261:K261").Cut Range("Q261")
Else: Range("Q261:X261").Cut Range("D261")
End If
End Sub

01-06-2013, 03:07 PM
Thank you for all your suggestions.
Fantastic :clap:

What I did was to record a macro and use the macro-code to make the VBA, using If and ElseIf, but using the code 365 times, slowed the Excel down.

Your code ("Q261:X261") = ("D261:K26") doesn't insert the data in ("Q261:X261") and leave the cells empty.
It looks right and I don't know what is wrong.

You code is very simple and I guess it wont slow the Excel down when it's used it 365 times, but I can't use "CUT", because I have some lines in the cells, I need to keep.

Your code works perfectly.
I'll use the code and hope it wont slow the Excel down.

Thank you very much


01-06-2013, 03:31 PM

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01-06-2013, 10:43 PM
Hello HaHoBe,

Yes the Code shows in one long line, and I do not know why.:(

Somehow I forgot to add .Value to the Code which in fact should look like this, and it works fine!

Private Sub CheckBox216_Click()
If CheckBox216.Value = True Then
Range("Q261:X261") = Range("D261:K261").Value

Else: Range("AD261:K261") = Range("Q261:X261").Value

End If
End Sub

01-07-2013, 05:22 AM
I'm sorry, but I'm almost new in this VBA coding and is learning by trying.

As I wrote I have a calender with 13 month I can re-use it year after year.
It goes from June 2012 - June 2013 etc.
In the settings for the calender, I can change the first day in June and if the year have the 29 of February.

I need to move data for each day from ("D:K") to ("Q:X") and backwards again.

What I did.
- I made a checkbox.
- Took 31 copies.
- Aligned all the 31 checkboxes to fit in one month.
- Made a group of the 31 checkboxes.
- And copied the group to all the other month.
(It's a lot of checkboxes)

Then I went into each checkbox and pasted one of the "real VBA codes" and by using Search&Replace I changed each row number to fit to each checkbox.

I also have 2 x 13 buttons.
- 13 to "goto" a month.
- 13 to "print" an area in a month.

It also have three more Tabs with normal Excel codes, from where it gets some date and in one of the other Tabs, there is the same 2 x 13 buttons.

The Excel work very well, but after inserting all the checkboxes it became very heavy to use.
It e.g. takes 5-10 sec. before it open the print preview.
And when I scroll down it say "Not answering" for 5-10 sec., before responding at the scroll.
When I open the Excel, it also takes 5-10 sec., before all the buttons and checkboxes is loaded and visible.

The size at all the Excel is 1.25 Mb and it should not be a problem.

What did I do wrong and why did the excel became heavy to use (not responding), after inserting all the checkbox-codes ?

Thank you in adveance.


01-10-2013, 03:19 AM
I need to get my post count up.
That's why I post this :dunno

01-10-2013, 03:42 AM
I had found out of the problem.
The Excel slow down, because it load 365 checkboxes and a lot of other button's and codes.

Instead I had made some menu's, using UserForm's.

I have a UserForm Menu, which open a specifik month.


A new UserForm with a checkbox for each day in the month open


When I mark the checkbox in a specifik month, I move data from ("D:K") to ("Q:X").
And backwards again from ("Q:X") to ("D:K"), when I unmark the checkbox.

I use this code in each checkbox and it works.

Private Sub CheckBox1_Click()
If CheckBox1.Value Then
With Range("D1000:K1000")
Range("Q1000:X1000").Value = .Value
End With
With Range("Q1000:X1000")
Range("D1000:K1000").Value = .Value
End With
End If
End Sub

I need the selection in the checkbox to be remembered, when the Userform is closed and reopend again.
Can anybody help me.

Thank you in advance.


01-10-2013, 04:31 AM
You only need:

Private Sub CheckBox1_Click()
Range(IIf(checkbox1.Value, "Q1000:X1000", "D1000:K1000")) = Range(IIf(checkbox1.Value, "D1000:K1000", "Q1000:X1000")).Value
End Sub

A userform has no memory.

01-10-2013, 05:36 AM
Hi snb

I can probably make your code to work, but it copy from ("D:K") to ("Q:X")

I need to move the data and backwards again, when the checkbox is unchecked.

What I really need, is a code to remember the marking in the checkboxes, after the UserForm is closed and reopened again.
Or some other way to remember the marking.

01-10-2013, 06:15 AM
No you don't.
Use variables to store valus in Ranges. You can work with those variabels.

01-10-2013, 06:46 AM

I'm not sure what you're telling, but what I need in this calender, is to move data from the left side ("D:K") to the right side ("Q:X"), when the checkbox is marked.

And when the mark is removed again, move the data back from the right side ("Q:X") to the left side ("D:K").
The code I have works.

But the problem is, when the UserForm is closed and opened again, the marking is gone and when I mark again, I'll move the empty fields from the left side and overwrite the right side with nothing and all the data is gone.


01-10-2013, 07:55 AM
In that case you don't even need a userform.

You can doubleclick 1 of the cells you want to be moved.

Private Sub Worksheet_BeforeDoubleClick(ByVal Target As Range, Cancel As Boolean)
If (Not Intersect(Target, Columns("D:K")) Is Nothing Or Not Intersect(Target, Columns("Q:X")) Is Nothing) And Target.Value <> "" Then
Cells(Target.Row, 17 - IIf(Target.Column > 16, 13, 0)).Resize(, 8) = Cells(Target.Row, 4 + IIf(Target.Column < 17, 0, 13)).Resize(, 8).Value
Cells(Target.Row, 4 + IIf(Target.Column < 17, 0, 13)).Resize(, 8).ClearContents
Cancel = True
End If
End Sub

01-10-2013, 09:00 AM
Hmm. Interesting, but the Excel is not only for me, but for private use, for a lot of colleagues in the company.
To make UserForms-Menu's to navigate in all the functions, makes it more user-friendly.

First I made the checkboxes directly at the sheet and it worked in both directions, depending of the checkox was True or False, but the Excel was not responding or it took a long time load with 13 months, 365 checkboxes and a lot of other buttons, although it only was at 1.25 Mb.
The value was saved in the checkboxes, when the Excel was closed.


Making UserForms-Menu's, I was thinking I didn't needed to load all the Excel at one time, but could load the codes, when they were needed.

Maybe I need to make a Tab for each month and put the 30/31 checkboxes at each Tabs ?

As you probably can hear, I'm new in all this VBA coding and is learning by trying.

01-10-2013, 01:55 PM
Why don't you post a sample workbook ?

what you want you can accomplish with 1 button.
If the cursor is in a cel D:K, it will move to the right, if the cursor is in Q:X it wil move to the left.

01-10-2013, 06:07 PM
I didn't knew I could attach a file.

Can you help me making a simple code to a CommandButton saying something as:

If D1 is different from empty
Then move D1:K1 to Q1:X1
clearContens D1:K1
ElseIf Q1 is different from empty
Then move Q1:X1 to D1:K1
ClearContens Q1:X1

The code should of course not do anything, if both K1: and Q1: is empty.


With a code like that I can make a UserForm with 30/31 buttons to each month and the user don't need to stay i a specific cell to make the movement of the data.

And if the user move the data in a wrong day, it's easy to move the data back again.

A simple code like that would be perfect for my Excel.

01-12-2013, 03:19 AM
Can anybody please help me with a simple button code to move data from D:K to Q:X.

- If D: is empty, jump to Q:X and move the data.
- If Q: is empty, jump to D:K and move the data.
- If both D: and Q: is empty, do nothing and jump out of the code.

Look at the attached file too.

Thank you.