Outlook attachment save & print

[Omer]

Hello everyone,
I need help on the following Micro, it works but I need to add a second email address that needs to be saved in same directory and print as they arrive. Thank you



Private Declare Function ShellExecute Lib "shell32.dll" Alias _
"ShellExecuteA" (ByVal hwnd As Long, ByVal lpOperation As String, _
ByVal lpFile As String, ByVal lpParameters As String, _
ByVal lpDirectory As String, ByVal nShowCmd As Long) As Long
Private WithEvents Items As Outlook.Items
Private Sub Application_Startup()
Dim Ns As Outlook.NameSpace
Dim Folder As Outlook.MAPIFolder

Set Ns = Application.GetNamespace("MAPI")
Set Folder = Ns.GetDefaultFolder(olFolderInbox)
Set Items = Folder.Items
End Sub
Private Sub Items_ItemAdd(ByVal Item As Object)
If TypeOf Item Is Outlook.MailItem Then
PrintAttachments Item
End If
End Sub
Private Sub PrintAttachments(oMail As Outlook.MailItem)
On Error Resume Next
Dim colAtts As Outlook.Attachments
Dim oAtt As Outlook.Attachment
Dim sFile As String
Dim sDirectory As String
Dim sFileType As String

' Save attachments to
sDirectory = "C:\Attachments\"
Set colAtts = oMail.Attachments
' email address attachment that needs to be saved
If colAtts.Count And oMail.SenderEmailAddress ="email address here" Then
For Each oAtt In colAtts

'The code looks at the last 4 characters,
'including the period and will work as long as you use 4 characters in each extension we want to check.
sFileType = LCase$(Right$(oAtt.FileName, 4))

Select Case sFileType
' Add additional file types below
Case "xlsx", "docx", ".pdf", ".doc", ".xls"

sFile = sDirectory & oAtt.FileName
oAtt.SaveAsFile sFile
'Print saved attachements
ShellExecute 0, "print", sFile, vbNullString, vbNullString, 0
End Select
Next
End If
End Sub

[gmayor]

Add another condition as shown below



If colAtts.Count Then
If oMail.SenderEmailAddress = "email address here" Or _
oMail.SenderEmailAddress = "another email address here" Then
For Each oAtt In colAtts

'The code looks at the last 4 characters,
'including the period and will work as long as you use 4 characters in each extension we want to check.
sFileType = LCase$(Right$(oAtt.Filename, 4))

Select Case sFileType
' Add additional file types below
Case "xlsx", "docx", ".pdf", ".doc", ".xls"

sFile = sDirectory & oAtt.Filename
oAtt.SaveAsFile sFile
'Print saved attachements
ShellExecute 0, "print", sFile, vbNullString, vbNullString, 0
End Select
Next
End If
End If

[Omer]

Perfect. Thank you thank you it worked

[Omer]

hi again.. Is it possible to assign each email to separate folder to save before it prints.

[gmayor]

Probably, what did you have in mind?

[Omer]

I don't know how to do that, I was thinking email 1 be saved on folder 1 then print, email 2 be saved on folder 2 then print.

[gmayor]

You missed the point of my question. Where do you want to save the messages? How is it determined what Folder1 and Folder2 are? Are they Outlook folders or Windows filing system folders? If the former you can use rules to do that. If the latter you must bear in mind what to do about duplicate filenames.
Also is it the messages that you want to print now or the attachments? You later message suggest the former whereas the thread was originally about the latter.

[Omer]

sorry bro, I want to save and print attachments only.
right now I am working only with 2 email address but I don't want to save both email attachments on the same directory ("C:\Attachments\")
email-one to be saved on "C:\folder1\"
email-two to be saved on "C:\folder2\"

Thanks gmayor.

[gmayor]

OK, in that case replace the section with the following, which I think should do the job


If colAtts.Count Then
Select Case oMail.SenderEmailAddress
Case "email address here"
sDirectory = "C:\Path\Folder1\"
Case "another email address here"
sDirectory = "C:\Path\Folder2\"
Case Else: Exit Sub
End Select
For Each oAtt In colAtts
'The code looks at the last 4 characters,
'including the period and will work as long as you use 4 characters in each extension we want to check.
sFileType = LCase$(Right$(oAtt.Filename, 4))

Select Case sFileType
' Add additional file types below
Case "xlsx", "docx", ".pdf", ".doc", ".xls"

sFile = sDirectory & oAtt.Filename
oAtt.SaveAsFile sFile
'Print saved attachements
ShellExecute 0, "print", sFile, vbNullString, vbNullString, 0
End Select
Next
End If

[Omer]

great its working, thanks again. Graham

[Carlos Pires]

Hi,
i´v been using the vba code below with sucess. however an issue ocourred. if i receive a file with more than one dot ex: 1.23.pdf the vba code does note recocnize it as a pdf file, and doe not print it. iv tried add aditional file extension but no sucess. can you please help me?
of corse if i rename the file it works but its nott a solution for me

Thans in advance

Carlos Pires





OK, in that case replace the section with the following, which I think should do the job


If colAtts.Count Then
Select Case oMail.SenderEmailAddress
Case "email address here"
sDirectory = "C:\Path\Folder1\"
Case "another email address here"
sDirectory = "C:\Path\Folder2\"
Case Else: Exit Sub
End Select
For Each oAtt In colAtts
'The code looks at the last 4 characters,
'including the period and will work as long as you use 4 characters in each extension we want to check.
sFileType = LCase$(Right$(oAtt.Filename, 4))

Select Case sFileType
' Add additional file types below
Case "xlsx", "docx", ".pdf", ".doc", ".xls"

sFile = sDirectory & oAtt.Filename
oAtt.SaveAsFile sFile
'Print saved attachements
ShellExecute 0, "print", sFile, vbNullString, vbNullString, 0
End Select
Next
End If

[Carlos Pires]

Hi,
i´v been using the vba code below with sucess. however an issue ocourred. if i receive a file with more than one dot ex: 1.23.pdf the vba code does note recocnize it as a pdf file, and doe not print it. iv tried add aditional file extension but no sucess. can you please help me?
of corse if i rename the file it works but its nott a solution for me

Thans in advance

Carlos Pires

[gmayor]

It works here, unless the PDF file is protected against printing.

Try the following variation - and if it is the extra period that is causing the problem, remove the apostrophe that is blocking the line
sFile = Replace(Left(sFile, Len(sFile) - Len(sFileType)), Chr(46), "_") & sFileType


Private Sub PrintAttachments(oMail As Outlook.MailItem)


On Error Resume Next
Dim olAtts As Outlook.Attachments
Dim oAtt As Outlook.Attachment
Dim i As Long
Dim sFile As String
Dim sDirectory As String
Dim sFileType As String


Set olAtts = oMail.Attachments


If olAtts.Count > 0 Then
Select Case oMail.SenderEmailAddress
Case "emailaddress1"
sDirectory = "C:\Path\Folder1\"
Case "emailaddress2"
sDirectory = "C:\Path\Folder2\"
Case Else: Exit Sub
End Select
End If


For i = olAtts.Count To 1 Step -1
Set oAtt = olAtts(i)
sFile = olAtts(i).fileName
sFileType = Right(sFile, Len(sFile) - InStrRev(sFile, Chr(46)) + 1)
Select Case sFileType
Case ".xlsx", ".docx", ".pdf", ".doc", ".xls"
sFile = oAtt.fileName
'sFile = Replace(Left(sFile, Len(sFile) - Len(sFileType)), Chr(46), "_") & sFileType
sFile = sDirectory & sFile
oAtt.SaveAsFile sFile
ShellExecute 0, "print", sFile, vbNullString, vbNullString, 0
End Select
Next i
Set oAtt = Nothing
Set olAtts = Nothing
End Sub