save outlook attachments from excel macro with specific file name

[elsuji]

Dear Team,


I want to download outlook mail attachment with specific file name ("Calibration") on current month and create the new folder on name of current month and save the files to on that folder.


For example when i click button first it should search what ever the mail attachment received in the name of "Calibration" on current month (EXample: May) only and create sub folder with current month name to C:\Users\SENTHIL KUMAR P\Desktop\SUmmary\ (Month Name) and save all that file to the folder.


I tried the bellow code. This code is downloading entire mail attachment. I dont know how to change this code as per my requirement.



Sub AttDownload()
For Each it In CreateObject("Outlook.Application").GetNamespace("MAPI").getdefaultfolder(6).items
For Each at In it.attachments
at.SaveAsFile "C:\Users\SENTHIL KUMAR P\Desktop\SUmmary\" & at.FileName
Next
Next
End Sub



Can any one please help me to solve this.

[gmayor]

Maybe something like the following,


Sub AttDownload()
Dim oItem As Object
Dim oAtt As Object
Dim sName As String
Dim sExt As String
Dim sPath As String
sPath = Environ("USERPROFILE") & "\Desktop\SUmmary\"
For Each oItem In CreateObject("Outlook.Application").GetNamespace("MAPI").getdefaultfolder(6).Items
If TypeName(oItem) = "MailItem" Then
If Format(oItem.ReceivedTime, "mmmm yyyy") = Format(Date, "mmmm yyyy") Then
For Each oAtt In oItem.attachments
If LCase(oAtt.FileName) Like "*calibration*" Then
sName = oAtt.FileName
sExt = Right(sName, Len(sName) - InStrRev(sName, Chr(46)))
sName = FileNameUnique(sPath, sName, sExt)
oAtt.SaveAsFile sPath & sName
End If
Next oAtt
End If
End If
Next oItem
Set oAtt = Nothing
Set oItem = Nothing
End Sub

Private Function FileNameUnique(strPath As String, _
strFileName As String, _
strExtension As String) As String
'Graham Mayor - http://www.gmayor.com - Last updated - 22 Jun 2018
'strPath is the path in which the file is to be saved
'strFilename is the filename to check
'strextension is the extension of the filename to check
Dim lng_F As Long
Dim lng_Name As Long
Dim FSO As Object
Set FSO = CreateObject("Scripting.FileSystemObject")
Do Until Right(strPath, 1) = "\"
strPath = strPath & "\"
Loop
If InStr(1, strFileName, "\") > 0 Then
strFileName = Mid(strFileName, InStrRev(strFileName, "\") + 1)
End If
strExtension = Replace(strExtension, Chr(46), "")
lng_F = 1
lng_Name = Len(strFileName) - (Len(strExtension) + 1)
strFileName = Left(strFileName, lng_Name)
'If the filename exists, add or increment a number to the filename
'and keep checking until a unique name is found
Do While FSO.FileExists(strPath & strFileName & Chr(46) & strExtension) = True
strFileName = Left(strFileName, lng_Name) & "(" & lng_F & ")"
lng_F = lng_F + 1
Loop
'Reassemble the filename
FileNameUnique = strFileName & Chr(46) & strExtension
lbl_Exit:
Set FSO = Nothing
Exit Function
End Function

[elsuji]

Dear Gmayor,

Thanks for your reply. I checked your code. It saving "Calibration" file from current month mail. But the files are downloading on Environ("USERPROFILE") & "\Desktop\Summary" only. It is not creating sub folder with name of current month (May-2020).

If the file is already existing on the sub folder it want save again

[elsuji]

Dear Gmayor,

Can you please help me how to save the files with creating new folder with name of current month

[elsuji]

Dear Gmayor,

I modified your code as per my requirement. Not the sub folder is creating and saved all the files inside that.

The modified code is here


Sub AttDownload()Dim oItem As Object
Dim oAtt As Object
Dim sName As String
Dim sExt As String
Dim sPath As String
Dim sFolderName As String, sFolderPath As String


sFolderPath = Environ("USERPROFILE") & "\Desktop\KRA SUmmary\"
sFolderName = Format(DateAdd("M", -1, Now), "mmmm yyyy") & "\"
sPath = sFolderPath & sFolderName

For Each oItem In CreateObject("Outlook.Application").GetNamespace("MAPI").getdefaultfolder(6).Items
If TypeName(oItem) = "MailItem" Then
If Format(oItem.ReceivedTime, "mmmm yyyy") = Format(Date, "mmmm yyyy") Then
For Each oAtt In oItem.attachments
If LCase(oAtt.Filename) Like "*kra*" Then
sName = oAtt.Filename
sExt = Right(sName, Len(sName) - InStrRev(sName, Chr(46)))
sName = FileNameUnique(sPath, sName, sExt)
oAtt.SaveAsFile sPath & sName
End If
Next oAtt
End If
End If

Next oItem
Set oAtt = Nothing
Set oItem = Nothing
End Sub


Private Function FileNameUnique(strPath As String, _
strFileName As String, _
strExtension As String) As String


Dim lng_F As Long
Dim lng_Name As Long
Dim FSO As Object
Set FSO = CreateObject("Scripting.FileSystemObject")


If Dir(strPath, vbDirectory) = "" Then
MkDir strPath
End If
If InStr(1, strFileName, "\") > 0 Then
strFileName = Mid(strFileName, InStrRev(strFileName, "\") + 1)
End If
strExtension = Replace(strExtension, Chr(46), "")
lng_F = 1
lng_Name = Len(strFileName) - (Len(strExtension) + 1)
strFileName = Left(strFileName, lng_Name)


FileNameUnique = strFileName & Chr(46) & strExtension
lbl_Exit:
Set FSO = Nothing
Exit Function
End Function




I request you to kindly go through this code and reply me about this

[gmayor]

Add the following sub to the same module, and call it from the main macro immediately after defining sPath i.e.

sPath = sFolderPath & sFolderName
CreateFolders sPath



Private Sub CreateFolders(strPath As String)
'A Graham Mayor/Greg Maxey AddIn Utility Macro
Dim oFSO As Object
Dim lng_PathSep As Long
Dim lng_PS As Long
If Right(strPath, 1) <> "\" Then strPath = strPath & "\"
lng_PathSep = InStr(3, strPath, "\")
If lng_PathSep = 0 Then GoTo lbl_Exit
Set oFSO = CreateObject("Scripting.FileSystemObject")
Do
lng_PS = lng_PathSep
lng_PathSep = InStr(lng_PS + 1, strPath, "\")
If lng_PathSep = 0 Then Exit Do
If Len(Dir(Left(strPath, lng_PathSep), vbDirectory)) = 0 Then Exit Do
Loop
Do Until lng_PathSep = 0
If Not oFSO.FolderExists(Left(strPath, lng_PathSep)) Then
oFSO.CreateFolder Left(strPath, lng_PathSep)
End If
lng_PS = lng_PathSep
lng_PathSep = InStr(lng_PS + 1, strPath, "\")
Loop
lbl_Exit:
Set oFSO = Nothing
Exit Sub
End Sub

[elsuji]

Dear Gmayor,

It is working great. Thanks for your support.

i have one doubt. The files are being downloaded only from Inbox or it will download from send item also. Can you pls confirm

[gmayor]

It downloads from the Inbox as your original -

For Each oItem In CreateObject("Outlook.Application").GetNamespace("MAPI").getdefaultfolder(6).Items
If you want it to also download from your sent items folder you will need another loop to process that folder e.g.


Sub AttDownload()

Dim olApp As Object
Dim oItem As Object
Dim oAtt As Object
Dim sName As String
Dim sExt As String
Dim sPath As String
Dim sFolderName As String, sFolderPath As String


sFolderPath = Environ("USERPROFILE") & "\Desktop\KRA SUmmary\"
sFolderName = Format(DateAdd("M", -1, Now), "mmmm yyyy") & "\"
sPath = sFolderPath & sFolderName
CreateFolders sPath
Set olApp = CreateObject("Outlook.Application")
With olApp
For Each oItem In .GetNamespace("MAPI").GetDefaultFolder(6).Items 'Default Inbox
If TypeName(oItem) = "MailItem" Then
If Format(oItem.ReceivedTime, "mmmm yyyy") = Format(Date, "mmmm yyyy") Then
For Each oAtt In oItem.Attachments
If LCase(oAtt.FileName) Like "*kra*" Then
sName = oAtt.FileName
sExt = Right(sName, Len(sName) - InStrRev(sName, Chr(46)))
sName = FileNameUnique(sPath, sName, sExt)
oAtt.SaveAsFile sPath & sName
End If
Next oAtt
End If
End If
DoEvents
Next oItem

For Each oItem In .GetNamespace("MAPI").GetDefaultFolder(5).Items 'Default Sent Items
If TypeName(oItem) = "MailItem" Then
If Format(oItem.SentOn, "mmmm yyyy") = Format(Date, "mmmm yyyy") Then
For Each oAtt In oItem.Attachments
If LCase(oAtt.FileName) Like "*kra*" Then
sName = oAtt.FileName
sExt = Right(sName, Len(sName) - InStrRev(sName, Chr(46)))
sName = FileNameUnique(sPath, sName, sExt)
oAtt.SaveAsFile sPath & sName
End If
Next oAtt
End If
End If
DoEvents
Next oItem
End With
Set olApp = Nothing
Set oAtt = Nothing
Set oItem = Nothing
End Sub

[elsuji]

OK. Thanks for your support