Work hours between 2 dates(not working -VBA)

Hey guys, how are you?
Could you please help me to obtain the work hours between2 dates and improve my macro? I am not an expert and VBA is a little tricky :/


Take a look at this image:
https://imgur.com/a/ajPJoMz


Thanks

Why not just use a formula?

Assuming weekends get included

Code:

---

=(INT(E2-D2)*("18:00"-"09:00")
+MEDIAN(MOD(E2,1),"18:00","09:00")
-MEDIAN(MOD(D2,1),"18:00","09:00"))*24

---

Quote:

---

Originally Posted by xld

Why not just use a formula?

Assuming weekends get included

Code:

---

=(INT(E2-D2)*("18:00"-"09:00")
+MEDIAN(MOD(E2,1),"18:00","09:00")
-MEDIAN(MOD(D2,1),"18:00","09:00"))*24

---

---

Thank you for replying!
I want to use a macro, i've tried to use something similar but it did not work :/

Could you please help me to modify it?:confused4:confused4:confused4

I cannot see why you want a macro over a formula, but if you must, create some code to inject the formula, and then value it.

Quote:

---

Originally Posted by xld

I cannot see why you want a macro over a formula, but if you must, create some code to inject the formula, and then value it.

---

Well, thats the problem :(.. i dont know how to modify it :/

Quote:

---

Originally Posted by xld

I cannot see why you want a macro over a formula, but if you must, create some code to inject the formula, and then value it.

---

My macro in stored in the workbook document inside the excel file

This code does it.

Code:

---

Const WORKING_DAY_END As String = "18:00"
    Const FORMULA_WORKING_TIME As String = _
    "=(INT(E2-D2)*(""" & WORKING_DAY_END & """-""" & WORKING_DAY_START & """)" & _
    "+MEDIAN(MOD(E2,1),""" & WORKING_DAY_END & """,""" & WORKING_DAY_START & """)" & _
    "-MEDIAN(MOD(D2,1),""" & WORKING_DAY_END & """,""" & WORKING_DAY_START & """))"
    Dim lastrow As Long
    With ActiveSheet
        lastrow = .Cells(.Rows.Count, "G").End(xlUp).Row
        With Range("G2").Resize(lastrow - 1)
              .Formula = FORMULA_WORKING_TIME
              .Value = .Value
              .NumberFormat = "[h]:mm"
        End With
    End With

---

I have used all the constants so as to make it easy to amend if the start/end day times change. I have also output the answer as hh:mm as this makes more sense (to me) than decimals.

Quote:

---

Originally Posted by xld

This code does it.

Code:

---

Const WORKING_DAY_END As String = "18:00"
Const FORMULA_WORKING_TIME As String = _
    "=(INT(E2-D2)*(""" & WORKING_DAY_END & """-""" & WORKING_DAY_START & """)" & _
    "+MEDIAN(MOD(E2,1),""" & WORKING_DAY_END & """,""" & WORKING_DAY_START & """)" & _
    "-MEDIAN(MOD(D2,1),""" & WORKING_DAY_END & """,""" & WORKING_DAY_START & """))"
Dim lastrow As Long

    With ActiveSheet
   
        lastrow = .Cells(.Rows.Count, "G").End(xlUp).Row
        With Range("G2").Resize(lastrow - 1)
       
            .Formula = FORMULA_WORKING_TIME
            .Value = .Value
            .NumberFormat = "[h]:mm"
        End With
    End With

---

I have used all the constants so as to make it easy to amend if the start/end day times change. I have also output the answer as hh:mm as this makes more sense (to me) than decimals.

---

I've tried to merge that code in my macro but it did not work :(
Could you please help me to modify my macro? (this is inside the excel file)

There is a lot of code in that workbook. Post the workbook that you modified with your modification, and tell me how to trigger the thing you want.

Dude, check the image (https://imgur.com/a/ajPJoMz)
This is my code, it calculates the time between 2 dates BUT not the work hours. I tried to modify it but it did not work :/:

Quote:

---

Code:

---

Private Sub Worksheet_BeforeDoubleClick(ByVal Target As Range, Cancel As Boolean)
    Dim LastRow
    LastRow = Range("A" & Rows.Count).End(xlUp).Row
    For i = 2 To LastRow
        t1 = TimeValue(CStr(Cells(i, "D").Value))
        t2 = TimeValue(CStr(Cells(i, "E").Value))
        t3 = TimeValue(CStr(Cells(i, "F").Value))
        'input First Response time
        If Hour(t2) - Hour(t1) = 0 Then
            Cells(i, "G").Value = Round((Minute(t2) - Minute(t1)) / 60, 2)
        Else
            Cells(i, "G").Value = Hour(t2) - Hour(t1) + Round((Minute(t2) - Minute(t1)) / 60, 2)
        End If
        'input Elapsed Time
        If Hour(t3) - Hour(t1) = 0 Then
            Cells(i, "H").Value = Round((Minute(t3) - Minute(t1)) / 60, 2) '- Cells(i, "J").Value - Cells(i, "J").Value
        Else
            Cells(i, "H").Value = Hour(t3) - Hour(t1) + Round((Minute(t3) - Minute(t1)) / 60, 2) '- Cells(i, "J").Value
        End If
    Next i
  Target.Offset(1).Select
End Sub

---

---

If you post the workbook, and tell me how to trigger the thing you want, and I will look. I do not have time nor inclination to try and work it out from pictures and code snippets.

Well, it goes like this:
When you enter any date/time inside the field "Date of the problem" AND "Date first response" you should display the difference between both dates in the other field called "Date Last Response". I mean, double click any cell to input values.Finally, there is a field called "EXTRA TIME" and entering an 'Extra Time' value will adjust the Elapsed Time value AND Deleting an Extra Time' value will return the original Elapsed Time value.


Thats basically everything.

This is my WORKSHEET:

Code:

---

Public cVal
Private Sub Worksheet_BeforeDoubleClick(ByVal Target As Range, Cancel As Boolean)
    Dim LastRow
    LastRow = Range("A" & Rows.Count).End(xlUp).Row
    For i = 2 To LastRow
        t1 = TimeValue(CStr(Cells(i, "D").Value))
        t2 = TimeValue(CStr(Cells(i, "E").Value))
        t3 = TimeValue(CStr(Cells(i, "F").Value))
        'input First Response time
        If Hour(t2) - Hour(t1) = 0 Then
            Cells(i, "G").Value = Round((Minute(t2) - Minute(t1)) / 60, 2)
        Else
            Cells(i, "G").Value = Hour(t2) - Hour(t1) + Round((Minute(t2) - Minute(t1)) / 60, 2)
        End If
        'input Elapsed Time
        If Hour(t3) - Hour(t1) = 0 Then
            Cells(i, "H").Value = Round((Minute(t3) - Minute(t1)) / 60, 2) '- Cells(i, "J").Value - Cells(i, "J").Value
        Else
            Cells(i, "H").Value = Hour(t3) - Hour(t1) + Round((Minute(t3) - Minute(t1)) / 60, 2) '- Cells(i, "J").Value
        End If
    Next i
    Target.Offset(1).Select
End Sub

Private Sub Worksheet_Change(ByVal Target As Range)
    Dim i, LastRow
    LastRow = Range("C" & Rows.Count).End(xlUp).Row + 10
    'adjust Extra Time
    If Target.Column = 10 Then
        If Target.Value <> "" Then
            Target.Offset(0, -2).Value = Target.Offset(0, -2).Value - Target.Value
        ElseIf Target.Value = "" Then
            Target.Offset(0, -2).Value = Target.Offset(0, -2).Value + cVal
        End If
    End If
    Application.EnableEvents = False
    'clear fill from deleted entries
    For i = 2 To LastRow
        If Cells(i, "C").Value = "" Then
            Range("G" & i & ":" & "H" & i).ClearContents
            Range("G" & i & ":" & "H" & i).Interior.ColorIndex = xlNone
        End If
        If Cells(i, "G").Value = "" Then
            Range("G" & i & ":" & "H" & i).Interior.ColorIndex = xlNone
        End If
    Next i
    'Evaluate First Response Time
    For i = 2 To LastRow
        If UCase(Cells(i, "C").Value) = "ALTA" And Cells(i, "G").Value <> "" And Cells(i, "G").Value <= Range("o2").Value Then
            Cells(i, "G").Interior.ColorIndex = 35
        ElseIf UCase(Cells(i, "C").Value) = "ALTA" And Cells(i, "G").Value <> "" And Cells(i, "G").Value > Range("o2").Value Then
            Cells(i, "G").Interior.ColorIndex = 3
        End If
    Next i
    For i = 2 To LastRow
        If UCase(Cells(i, "C").Value) = "MEDIA" And Cells(i, "G").Value <> "" And Cells(i, "G").Value <= Range("o3").Value Then
            Cells(i, "G").Interior.ColorIndex = 35
        ElseIf UCase(Cells(i, "C").Value) = "MEDIA" And Cells(i, "G").Value <> "" And Cells(i, "G").Value > Range("o3").Value Then
            Cells(i, "G").Interior.ColorIndex = 3
        End If
    Next i
    For i = 2 To LastRow
        If UCase(Cells(i, "C").Value) = "BAJA" And Cells(i, "G").Value <> "" And Cells(i, "G").Value <= Range("o4").Value Then
            Cells(i, "G").Interior.ColorIndex = 35
        ElseIf UCase(Cells(i, "C").Value) = "BAJA" And Cells(i, "G").Value <> "" And Cells(i, "G").Value > Range("o4").Value Then
            Cells(i, "G").Interior.ColorIndex = 3
        End If
    Next i
    'Evaluate Elapsed Time
    For i = 2 To LastRow
        If UCase(Cells(i, "C").Value) = "ALTA" And Cells(i, "H").Value <> "" And Cells(i, "H").Value <= Range("P2").Value Then
            Cells(i, "H").Interior.ColorIndex = 35
        ElseIf UCase(Cells(i, "C").Value) = "ALTA" And Cells(i, "H").Value <> "" And Cells(i, "H").Value > Range("P2").Value Then
            Cells(i, "H").Interior.ColorIndex = 3
        End If
    Next i
    For i = 2 To LastRow
        If UCase(Cells(i, "C").Value) = "MEDIA" And Cells(i, "H").Value <> "" And Cells(i, "H").Value <= Range("P3").Value Then
            Cells(i, "H").Interior.ColorIndex = 35
        ElseIf UCase(Cells(i, "C").Value) = "MEDIA" And Cells(i, "H").Value <> "" And Cells(i, "H").Value > Range("P3").Value Then
            Cells(i, "H").Interior.ColorIndex = 3
        End If
    Next i
    For i = 2 To LastRow
        If UCase(Cells(i, "C").Value) = "BAJA" And Cells(i, "H").Value <> "" And Cells(i, "H").Value <= Range("P4").Value Then
            Cells(i, "H").Interior.ColorIndex = 35
        ElseIf UCase(Cells(i, "C").Value) = "BAJA" And Cells(i, "H").Value <> "" And Cells(i, "H").Value > Range("P4").Value Then
            Cells(i, "H").Interior.ColorIndex = 3
        End If
    Next i
    Application.EnableEvents = True
End Sub

Private Sub Worksheet_SelectionChange(ByVal Target As Range)
    If Target.Column = 10 Then
        cVal = Target.Value
    End If
End Sub

---

I have changed the code, and I have kept your methodology, but it is not good because you are not using events as they should be used, to respond to the target of the event and any related items. Instead, you are changing everything. To compound it, when the values in D, E, or F change, you are not updating the calculated times, that has to wait for the user to trigger it on the next double-click.

Your code should check C, and update that row alone. Similarly, it should check D and E, if either is changed and both have values, calculate the working time; it should check D & F, if either is changed and both have values then calculate the elapsed time.

Ayway, here is the code.

Code:

---

Private Sub Worksheet_BeforeDoubleClick(ByVal Target As Range, Cancel As Boolean)
    Const WORKING_DAY_START As String = "09:00"
    Const WORKING_DAY_END As String = "18:00"
    Const FORMULA_WORKING_TIME As String = _
    "=(INT(E2-D2)*(""" & WORKING_DAY_END & """-""" & WORKING_DAY_START & """)" & _
    "+MEDIAN(MOD(E2,1),""" & WORKING_DAY_END & """,""" & WORKING_DAY_START & """)" & _
    "-MEDIAN(MOD(D2,1),""" & WORKING_DAY_END & """,""" & WORKING_DAY_START & """))"
    Const FORMULA_ELAPSED_TIME As String = "=F2-D2"
    Dim lastrow As Long
    On Error GoTo ws_bdc_exit
    Application.ScreenUpdating = False
    Application.EnableEvents = False
    With Me
        lastrow = .Cells(.Rows.Count, "A").End(xlUp).Row
        'input Elapsed Time
        .Range("H2").Resize(lastrow - 1).Formula = FORMULA_ELAPSED_TIME
        'input First Response time
        .Range("G2").Resize(lastrow - 1).Formula = FORMULA_WORKING_TIME
        With .Range("G2:H2").Resize(lastrow - 1)
            .Value = .Value
            .NumberFormat = "[h]:mm_w"
        End With
    End With
    ws_bdc_exit:
    Target.Offset(1).Select
    Application.ScreenUpdating = True
    Application.EnableEvents = True
End Sub

---

Thank you for replying!
it seems to be working BUT i was no able to obtain the "Extra time" :/. I tried to use my code but it fails :(

Sorry, I am not sure what you mean, my code does working time and elapsed time.

Quote:

---

Originally Posted by xld

Sorry, I am not sure what you mean, my code does working time and elapsed time.

---

Your code is working, it shows the difference between the different dates BUT i want to display the input in hours (NOT hours + minutes).
How would you change it?

Code:

---

Private Sub Worksheet_BeforeDoubleClick(ByVal Target As Range, Cancel As Boolean)
    Const WORKING_DAY_START As String = "09:00"
    Const WORKING_DAY_END As String = "18:00"
    Const FORMULA_WORKING_TIME As String = _
    "=(INT(E2-D2)*(""" & WORKING_DAY_END & """-""" & WORKING_DAY_START & """)" & _
    "+MEDIAN(MOD(E2,1),""" & WORKING_DAY_END & """,""" & WORKING_DAY_START & """)" & _
    "-MEDIAN(MOD(D2,1),""" & WORKING_DAY_END & """,""" & WORKING_DAY_START & """))"
    Const FORMULA_ELAPSED_TIME As String = "=F2-D2"
    Dim lastrow As Long
    On Error GoTo ws_bdc_exit
    Application.ScreenUpdating = False
    Application.EnableEvents = False
    With Me
        lastrow = .Cells(.Rows.Count, "A").End(xlUp).Row
        'input Elapsed Time
        .Range("H2").Resize(lastrow - 1).Formula = FORMULA_ELAPSED_TIME
        'input First Response time
        .Range("G2").Resize(lastrow - 1).Formula = FORMULA_WORKING_TIME
        With .Range("G2:H2").Resize(lastrow - 1)
            .Value = .Value
            .NumberFormat = ##0.00"
        End With
    End With
    ws_bdc_exit:
    Target.Offset(1).Select
    Application.ScreenUpdating = True
    Application.EnableEvents = True
End Sub

---

It throws syntax error on this line: .NumberFormat = ##0.00" :(

That should read

.NumberFormat = "##0.00"

(extra quote).

Quote:

---

Originally Posted by 007_guy

It throws syntax error on this line: .NumberFormat = ##0.00" :(

---

.NumberFormat = "##0.00"

It seems to be working BUT it does not display the input in hours. It still shows the input with the format 0:00, do you get me?

Quote:

---

Originally Posted by xld

That should read

.NumberFormat = "##0.00"

(extra quote).

---

Dude, your macro is working but now everything has changed. This is the full macro i am using:

Code:

---

Private Sub Worksheet_BeforeDoubleClick(ByVal Target As Range, Cancel As Boolean)Const WORKING_DAY_START As String = "09:00"
Const WORKING_DAY_END As String = "18:00"
Const FORMULA_WORKING_TIME As String = _
    "=(INT(E2-D2)*(""" & WORKING_DAY_END & """-""" & WORKING_DAY_START & """)" & _
    "+MEDIAN(MOD(E2,1),""" & WORKING_DAY_END & """,""" & WORKING_DAY_START & """)" & _
    "-MEDIAN(MOD(D2,1),""" & WORKING_DAY_END & """,""" & WORKING_DAY_START & """))"
Const FORMULA_ELAPSED_TIME As String = "=F2-D2"
Dim lastrow As Long


    On Error GoTo ws_bdc_exit
   
    Application.ScreenUpdating = False
    Application.EnableEvents = False
   
    With Me
   
        lastrow = .Cells(.Rows.Count, "A").End(xlUp).Row
       
        'input Elapsed Time
        .Range("H2").Resize(lastrow - 1).Formula = FORMULA_ELAPSED_TIME
       
        'input First Response time
        .Range("G2").Resize(lastrow - 1).Formula = FORMULA_WORKING_TIME
       
        With .Range("G2:H2").Resize(lastrow - 1)
            .Value = .Value
            .NumberFormat = "[h]:mm_w"
        End With
    End With
 
ws_bdc_exit:
    Target.Offset(1).Select
   
    Application.ScreenUpdating = True
    Application.EnableEvents = True
End Sub


Private Sub Worksheet_Change(ByVal Target As Range)
Dim i, LastRow
LastRow = Range("C" & Rows.Count).End(xlUp).Row + 10
'adjust Extra Time
If Target.Column = 10 Then
    If Target.Value <> "" Then
        Target.Offset(0, -2).Value = Target.Offset(0, -2).Value - Target.Value
    ElseIf Target.Value = "" Then
        Target.Offset(0, -2).Value = Target.Offset(0, -2).Value + cVal
    End If
End If


Application.EnableEvents = False
'clear fill from deleted entries
For i = 2 To LastRow
    If Cells(i, "C").Value = "" Then
        Range("G" & i & ":" & "H" & i).ClearContents
        Range("G" & i & ":" & "H" & i).Interior.ColorIndex = xlNone
    End If
   
    If Cells(i, "G").Value = "" Then
        Range("G" & i & ":" & "H" & i).Interior.ColorIndex = xlNone
    End If
Next i


'Evaluate First Response Time
For i = 2 To LastRow
    If UCase(Cells(i, "C").Value) = "High" And Cells(i, "G").Value <> "" And Cells(i, "G").Value <= Range("o2").Value Then
        Cells(i, "G").Interior.ColorIndex = 35
    ElseIf UCase(Cells(i, "C").Value) = "High" And Cells(i, "G").Value <> "" And Cells(i, "G").Value > Range("o2").Value Then
        Cells(i, "G").Interior.ColorIndex = 3
    End If
Next i


For i = 2 To LastRow
    If UCase(Cells(i, "C").Value) = "Medium" And Cells(i, "G").Value <> "" And Cells(i, "G").Value <= Range("o3").Value Then
        Cells(i, "G").Interior.ColorIndex = 35
    ElseIf UCase(Cells(i, "C").Value) = "Medium" And Cells(i, "G").Value <> "" And Cells(i, "G").Value > Range("o3").Value Then
        Cells(i, "G").Interior.ColorIndex = 3
    End If
Next i


For i = 2 To LastRow
    If UCase(Cells(i, "C").Value) = "Low" And Cells(i, "G").Value <> "" And Cells(i, "G").Value <= Range("o4").Value Then
        Cells(i, "G").Interior.ColorIndex = 35
    ElseIf UCase(Cells(i, "C").Value) = "Low" And Cells(i, "G").Value <> "" And Cells(i, "G").Value > Range("o4").Value Then
        Cells(i, "G").Interior.ColorIndex = 3
    End If
Next i


'Evaluate Elapsed Time
For i = 2 To LastRow
    If UCase(Cells(i, "C").Value) = "High" And Cells(i, "H").Value <> "" And Cells(i, "H").Value <= Range("P2").Value Then
        Cells(i, "H").Interior.ColorIndex = 35
    ElseIf UCase(Cells(i, "C").Value) = "High" And Cells(i, "H").Value <> "" And Cells(i, "H").Value > Range("P2").Value Then
        Cells(i, "H").Interior.ColorIndex = 3
    End If
Next i
   
For i = 2 To LastRow
    If UCase(Cells(i, "C").Value) = "Medium" And Cells(i, "H").Value <> "" And Cells(i, "H").Value <= Range("P3").Value Then
        Cells(i, "H").Interior.ColorIndex = 35
    ElseIf UCase(Cells(i, "C").Value) = "Medium" And Cells(i, "H").Value <> "" And Cells(i, "H").Value > Range("P3").Value Then
        Cells(i, "H").Interior.ColorIndex = 3
    End If
Next i


For i = 2 To LastRow
    If UCase(Cells(i, "C").Value) = "Low" And Cells(i, "H").Value <> "" And Cells(i, "H").Value <= Range("P4").Value Then
        Cells(i, "H").Interior.ColorIndex = 35
    ElseIf UCase(Cells(i, "C").Value) = "Low" And Cells(i, "H").Value <> "" And Cells(i, "H").Value > Range("P4").Value Then
        Cells(i, "H").Interior.ColorIndex = 3
    End If
Next i
Application.EnableEvents = True
End Sub
Private Sub Worksheet_SelectionChange(ByVal Target As Range)
If Target.Column = 10 Then
    cVal = Target.Value
End If
End Sub

---

If i use your Macro, everytime that i enter an "extra time" it will adjust The Elapsed Time value and it is correct but something is wrong because if i put an extra time and double click again on Date of the problem/Date First Response/Date Last Response it will put the original value on "The Elapsed Time" cell and thats not correct. It should not modify anything! (PS: i have to double click on "extra time" to modify the value stored in "The Elapsed Time" and in my previous Macro it was not necessary)


Also, if First response and Elapsed time have a value >, < or equal to the other values (depending on the priority) it will have a different colour but with your Macro it has stopped working properly. Why?

Could you please help me to solve this mess?

Take a look at this imag:

https://imgur.com/a/RqIYOA4

Quote:

---

Originally Posted by xld

That should read

.NumberFormat = "##0.00"

(extra quote).

---

Dude, i think there was a misunderstanding..
First response is calculated by the difference between: Date First Response and Date of the problem
Elapsed time is calculated by the difference between: Date Last Response and Date of the problem

THAT's the problem in your Macro