Solved: create document to list all AutoText associated witha style

[dchapin]

I am trying to use vba to create a new document that lists all of the autotext entries formated:

Autotext entry name

Autotext entry
___________________________________________________________

I have found the code below which lists all autocorrect entries but cannot seem to figure out how to do something similar with autotext. I would like the user to select a style and click a toolbar button to produce the associated autotext list.

Code for autocorrect:

[vba]Dim ACE As AutoCorrectEntry
Documents.Add
For Each ACE In Application.AutoCorrect.Entries
Selection.TypeText ACE.Name & vbTab & ACE.Value & " " & vbCr
Next
'Format document for three columns.
With ActiveDocument.PageSetup.TextColumns
.SetCount NumColumns:=3
.EvenlySpaced = True
.LineBetween = True
.Width = InchesToPoints(1.67)
.Spacing = InchesToPoints(0.5)
End With
ActiveDocument.Paragraphs.TabStops(InchesToPoints(0.88)).Position = _
InchesToPoints(0.88)[/vba] [UVBA].[/UVBA]
~Oorang

Any help would be appreciated
Thanks
Dan

[Nelviticus]

As far as I'm aware autotext entries are associated with templates, not styles. You could start with this code:
[VBA]Dim atEntry As AutoTextEntry

For Each atEntry In ActiveDocument.AttachedTemplate.AutoTextEntries
Selection.TypeText atEntry.Name & vbTab & atEntry.Value & " " & vbCr
Next[/VBA]
Regards

[dchapin]

I have limited knowledge but was under the impression that autotext entries were at least grouped by style. I can create a new style called "Dans Autotext" and highlight/select some text, apply that style and then when I want to narrow down my autotext list to just items associated with "Dans Autotext", simply place the cursor at the insertion point, change the style to "Dans Autotext" and it will limit the list to just those entries. I know this works as I am currently using the method.

I want to have the user select "Dans Autotext" style and click a button which will produce just that list.

Thanks for the code to produce the list, but it produces the entire list in the attach(ed) templates.

Any other ideas?
Dan

[fumei]

"simply place the cursor at the insertion point, "

This is redundant, as the cursor IS the insertion point. You can not really place the cursor at the insertion point, as again, it IS the insertion point. You can place the cursor (the insertion point) where you want to insert something.

"change the style to "Dans Autotext" and it will limit the list to just those entries. "

should be:

change the style to "Dans Autotext" and it will limit the list to just those existing entries that use that style.

However, unfortunately it is directional. AutoText can detect a style within the autotext entries, but selecting a style means ONLY that. A style is selected. You can do something like this though.

A userform that has a ListBox and a Commandbutton. You can have the userform display from a button on the toolbar (or shortcut key, or whatever).

When the userform is started, have it populate the listbox with all AutoText names that use your style (Dans List).

User selects an item in the list, selects the button, and THAT AutoText is inserted at the Selection (the insertion point).[vba]

Private Sub UserForm_Initialize()
Dim atEntry As AutoTextEntry

For Each atEntry In ActiveDocument.AttachedTemplate.AutoTextEntries
If atEntry.StyleName = "Dans List" Then
ListBox1.AddItem atEntry.Name
End If
Next
End Sub

Private Sub cmdInsert_Click()
Dim strAT_Name As String
strAT_Name = ListBox1.Value
If Selection.Style = "Dans List" Then
Selection.Collapse Direction:=wdCollapseEnd
ActiveDocument.AttachedTemplate.AutoTextEntries(strAT_Name).Insert _
Where:=Selection.Range
Else
MsgBox "The style at the selection does not " & _
"the style of the selected AutoText."
End If
Unload Me
End Sub

[/vba]

Note: There is an error trap in the commandbutton code that checks to see if the style at the Selection is, in fact, the same style as the AutoText. If not, it displays a message and exits.

This could be adjusted a number of ways.

1. You could have the userform populate the listbox with autotext that matches the current selection.style. The code above hard-codes "Dans List".

2. You could change the selection.style to match.

Otherwise, if the autotext is inserted - even though the AutoText has Dans List as the style - the inserted AutoText may not be that style. Although this depends greatly on whether the AutoText entry did, or did not, contain a terminating paragraph mark.

[dchapin]

Thanks fumei,

Your help got me through.... Here is what I ended up with. A form with a list box, a combobox and a few buttons.

When the form opens the combobox is populated with styles. When a style is selected, the listbox loads with autotext entries that use that style.

The button options are Print the items displayed in the listbox. Backup, which actually just builds a document that the user can save, and your insert button which inserts the autotext entry selected.

This does about everything I had wanted, due to your kick start.

Thanks So Much
DC

[vba]Private Sub cbBackup_Click()
Dim aDialog As Dialog
Documents.Add
Set myRange = Selection.Range
myRange.WholeStory
myRange.Font.Name = "Arial"
myRange.Font.Size = 11
With ActiveDocument.PageSetup
.Orientation = wdOrientPortrait
.TopMargin = InchesToPoints(1)
.BottomMargin = InchesToPoints(1)
.LeftMargin = InchesToPoints(1.25)
.RightMargin = InchesToPoints(1.25)
.Gutter = InchesToPoints(0)
.HeaderDistance = InchesToPoints(0.5)
.FooterDistance = InchesToPoints(0.5)
.PageWidth = InchesToPoints(8.5)
.PageHeight = InchesToPoints(11)
.FirstPageTray = wdPrinterDefaultBin
.OtherPagesTray = wdPrinterDefaultBin
.SectionStart = wdSectionNewPage
.OddAndEvenPagesHeaderFooter = False
.DifferentFirstPageHeaderFooter = False
.VerticalAlignment = wdAlignVerticalTop
.SuppressEndnotes = False
.MirrorMargins = False
.TwoPagesOnOne = False
.GutterPos = wdGutterPosLeft
End With

Dim atEntry As AutoTextEntry

For Each atEntry In Application.NormalTemplate.AutoTextEntries
If atEntry.StyleName = ComboBox1.Value Then
Selection.Font.Size = 14
Selection.TypeText Text:=atEntry.Name
Selection.Font.Size = 10
Selection.TypeParagraph
Selection.TypeText atEntry.Value
Selection.TypeText "" & vbCrLf & ""
Selection.TypeParagraph
End If
Next
ActiveDocument.Activate
Set aDialog = Application.Dialogs(wdDialogFileSaveAs)
With aDialog
.Name = ComboBox1.Value & " Backup"
.Show
End With
Unload spt_AutotextGroup
End Sub
Private Sub cbClose_Click()
Unload Me
End Sub
Private Sub cbPrint_Click()
Dim aDialog As Dialog
Documents.Add
Set myRange = Selection.Range
myRange.WholeStory
myRange.Font.Name = "Arial"
myRange.Font.Size = 11
With ActiveDocument.PageSetup
.Orientation = wdOrientPortrait
.TopMargin = InchesToPoints(1)
.BottomMargin = InchesToPoints(1)
.LeftMargin = InchesToPoints(1.25)
.RightMargin = InchesToPoints(1.25)
.Gutter = InchesToPoints(0)
.HeaderDistance = InchesToPoints(0.5)
.FooterDistance = InchesToPoints(0.5)
.PageWidth = InchesToPoints(8.5)
.PageHeight = InchesToPoints(11)
.FirstPageTray = wdPrinterDefaultBin
.OtherPagesTray = wdPrinterDefaultBin
.SectionStart = wdSectionNewPage
.OddAndEvenPagesHeaderFooter = False
.DifferentFirstPageHeaderFooter = False
.VerticalAlignment = wdAlignVerticalTop
.SuppressEndnotes = False
.MirrorMargins = False
.TwoPagesOnOne = False
.GutterPos = wdGutterPosLeft
End With

Dim atEntry As AutoTextEntry

For Each atEntry In Application.NormalTemplate.AutoTextEntries
If atEntry.StyleName = ComboBox1.Value Then
Selection.Font.Size = 14
Selection.TypeText Text:=atEntry.Name
Selection.Font.Size = 10
Selection.TypeParagraph
Selection.TypeText atEntry.Value
Selection.TypeText "" & vbCrLf & ""
Selection.TypeParagraph
End If
Next
ActiveDocument.PrintOut
ActiveDocument.Close SaveChanges:=wdDoNotSaveChanges
End Sub
Private Sub ComboBox1_Change()
ListBox1.Clear
Dim atEntry As AutoTextEntry
For Each atEntry In Application.NormalTemplate.AutoTextEntries
If atEntry.StyleName = ComboBox1.Value Then
ListBox1.AddItem atEntry.Name
End If
Next
End Sub
Private Sub Userform_Initialize()
Dim atStyle As Word.Style
For Each atStyle In ActiveDocument.Styles
If atStyle.InUse = True Then
With ComboBox1
.AddItem (atStyle.NameLocal)
End With
End If
Next

End Sub

Private Sub cmdInsert_Click()
Dim strAT_Name As String
strAT_Name = ListBox1.Value
If Selection.Style = ComboBox1.Value Then
Selection.Collapse Direction:=wdCollapseEnd
ActiveDocument.AttachedTemplate.AutoTextEntries(strAT_Name).Insert _
Where:=Selection.Range
Selection.TypeText " - " & ListBox1.Value
Else
MsgBox "The style at the selection does not " & _
"the style of the selected AutoText."
End If
Unload Me
End Sub
[/vba]