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Thread: Footnote Reference Formatting Bad

  1. #1
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    VBAX Guru Anne Troy's Avatar
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    Footnote Reference Formatting Bad

    Why is it that when we add another footnote to this file, it inserts the reference number NOT as superscripted??
    ~Anne Troy

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    The Princess VBAX Guru Anne Troy's Avatar
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    By the way, I asked this question on behalf of Mulder, who has since become a member. Be nice to him; it's probably partially his fault that this forum exists.
    ~Anne Troy

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    Quote Originally Posted by Dreamboat
    By the way, I asked this question on behalf of Mulder, who has since become a member. Be nice to him; it's probably partially his fault that this forum exists.
    That's true. Mulder gave Dreamboat a reason to live!

  4. #4
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    Egads...
    The pomposity and arrogance knows no bounds.
    ~Anne Troy

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    VBAX Tutor cmpgeek's Avatar
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    i think i have an idea on this one, but am not sure how to attach anything here so you can look at it...try this

    highlight the text within the footnote
    RIGHT click and choose STYLE
    FOOTNOTE TEXT should already be highlighted - if not click on it
    click on MODIFY
    in that window on the bottom row is a button with an arrow that says FORMAT
    click on that and choose FONT
    once in the FONT window make sure the superscript box is checked... it was not checked when i opened it here...



    Life is like a jar of jalepenos... What you do with it today might burn your butt tomorrow....

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    Hey, cmpgeek. We want to know why it's happening this way at all. When Mulder opens a new document on his PC, and inserts a footnote, the number that appears in the text (not the actual footnote text) is superscripted.

    But it appears that whenever he gets a file from someone else...anyone else...then the superscripting does not automatically occur. I took that file onto my PC and had the same results--the inserted cross-ref number was not superscripted.

    1. We want to know if anyone knows the cause
    2. I'm sure we'll want some automation if we can't determine the cause

    We'll probably leave this open for a while to make sure we get everyone's input too. I'm hoping for input from JOrzech, md, fumei, and TonyJollans, at least.
    ~Anne Troy

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    VBAX Tutor cmpgeek's Avatar
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    Red face

    DUH sorry about that - i was just so excited that i figured something out LOL... ill keep looking at it...



    Life is like a jar of jalepenos... What you do with it today might burn your butt tomorrow....

  8. #8
    VBAX Master TonyJollans's Avatar
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    Input as requested

    The reason it's happening is because the Footnote Reference STYLE in the Document is not set to superscript.

    The one reference that is already in the document has individual formatting applied to it, but any new ones added use the style.

    If you change the Footnote Reference Style - or just delete the one from the Document (in the Style Organizer) so that you fall back on the one in Normal.dot - all will work as expected.

    Why the style has been set up like that of course, I don't know. I guess it's wrong in Normal.dot on the originating PC and is getting copied into documents from there.
    Enjoy,
    Tony

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    Quote Originally Posted by TonyJollans
    Input as requested
    If you change the Footnote Reference Style - or just delete the one from the Document (in the Style Organizer) so that you fall back on the one in Normal.dot - all will work as expected.
    How to I change he Footnote Reference Style and delete the one in the document. Also, how do I fix that on the other computer so that the footnotes by default will be superscript?

  10. #10
    VBAX Master TonyJollans's Avatar
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    I know I said you could delete the style from the Document (and you can) but that has an impact on the existing Footnote reference in the Document, so it is better to change it. In the document you posted ..

    Select Format > Style... from the Menu
    In the Styles: List on the left of the Dialog, Select Footnote Reference


    Note that under Description: (at the bottom right) it says ..
    The font of the underlying paragraph style +

    This means that it has no additions to the underlying style (Normal in this case). To change it ..


    Click on Modify...
    On the next Dialog, Select Format > Font...
    In the Font Dialog, check the Superscript checkbox
    Click OK, then OK again


    Now note that the Description says ..
    The font of the underlying paragraph style + Superscript

    Which is as you want, so you can just click Apply.


    To change the default style on the originating PC: in a new Document ..

    Select Format > Style... from the Menu (as before)
    In the List: dropdown at the bottom left, select Styles in use
    If you can't see Footnote Reference in the Styles: list on the left of the Dialog then you have a different problem and I don't know what it is at the moment, but assuming it is there ...
    Press Organizer...
    If not pre-selected, Click on the Styles tab
    In the Styles available in: dropdown at the bottom right, Select Normal.dot (global template)
    In the listbox above (the right hand one), Select Footnote Reference
    Click on the Delete button in the middle. This will delete the (changed) style from the template and allow Word to fall back on its built-in format.
    Click Close

    Close Word, replying Yes if prompted to save the Normal Template.

    Hopefully that will sort you. If not, do come back.


    One final point, if you want to keep the red colour as shown in the sample document, you will need to maintain your own style in the Normal template - if you want this and can't make it work (and it is a little confusing), again, come back.
    Enjoy,
    Tony

    ---------------------------------------------------------------
    Give a man a fish and he'll eat for a day.
    Teach him how to fish and he'll sit in a boat and drink beer all day.

    I'm (slowly) building my own site: www.WordArticles.com

  11. #11
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    Quote Originally Posted by TonyJollans
    Input as requested

    Why the style has been set up like that of course, I don't know. I guess it's wrong in Normal.dot on the originating PC and is getting copied into documents from there.
    Sometimes when providing documents to publishing houses/editors, they require footnotes without the superscript reference (easier to edit without the extras). Hence it would make sense if the originator changed the style to comply with that standard.

    Software: LibreOffice 3.3 on Mac OS X 10.6.5
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    but at least I'm inconsistent!

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    Mulder doesn't work for anybody like that. He's a....can I tell them, Chris?
    ~Anne Troy

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    Quote Originally Posted by Dreamboat
    Mulder doesn't work for anybody like that. He's a....can I tell them, Chris?
    It's already in my Bio!

  14. #14
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    Egads, yer such a pig. ROFL!!
    ~Anne Troy

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    you left out the most important part... are you single? LOL



    Life is like a jar of jalepenos... What you do with it today might burn your butt tomorrow....

  16. #16
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    Quote Originally Posted by cmpgeek
    you left out the most important part... are you single? LOL
    Cyber Mulder is single, but the real Mulder is married!

  17. #17
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    Talking

    Quote Originally Posted by Mulder
    Cyber Mulder is single, but the real Mulder is married!
    With that kind of split personality, it's no wonder you have problems with footnoted references!

    Software: LibreOffice 3.3 on Mac OS X 10.6.5
    (retired Excel 2003 user, 3.28.2008 )
    Humanware: Older than dirt
    --------------------
    old, slow, and confused
    but at least I'm inconsistent!

    Rich

  18. #18
    Just A Dude VBAX Tutor Scottie P's Avatar
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    Aha! Ha-ha-ha!

    Whap!!
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    How we see the world is how we respond to it. ~* Peace *~

  19. #19
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    Quote Originally Posted by TonyJollans
    I know I said you could delete the style from the Document (and you can) but that has an impact on the existing Footnote reference in the Document, so it is better to change it. In the document you posted ..

    Select Format > Style... from the Menu
    In the Styles: List on the left of the Dialog, Select Footnote Reference




    Note that under Description: (at the bottom right) it says ..
    The font of the underlying paragraph style +



    This means that it has no additions to the underlying style (Normal in this case). To change it ..



    Click on Modify...
    On the next Dialog, Select Format > Font...
    In the Font Dialog, check the Superscript checkbox
    Click OK, then OK again




    Now note that the Description says ..
    The font of the underlying paragraph style + Superscript



    Which is as you want, so you can just click Apply.

    Ok, I am using MS Word 2002 so the menus may be a bit different, but generally I understand what you are saying. However, when I make the change, it changes whatever footnotes I have highlighted, but doesn't change new ones I do. Also, it doesn't change the "Footnote Reference", it adds something called a "Style Footnote Reference". See the screenshot

  20. #20
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    I was not able to update the style like usual either...I tested that before we posted here.
    ~Anne Troy

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