Printing Macro

[shickles]

Is their a simple macro that will print files from a directory? I have 20 files I change on a daily basis and would like to have a macro I can call when I am done that will print all the files. I hope this can be done.

Thanks....

[Zack Barresse]

Hi shickles,

For clarification, do you want to print ALL files in a specific directory? And if so, how will you specify that directory? Please explain so the coder's have a good idea of what your desired results are.

[shickles]

All the files are in one directory on our network. If I could be prompted for the directory that would be great. If I need to code the directory in I could do that as well.

[Jacob Hilderbrand]

Try something like this:

Option Explicit
 
Private Sub PtintAllFiles()
Dim WB As Workbook
Dim WS As Worksheet
Dim FileName As String
Dim Path As String
Dim Prompt As String
Dim Title As String
Dim MyResponse As VbMsgBoxResult
Application.DisplayAlerts = False
Application.EnableEvents = False
Application.ScreenUpdating = False
' Get folder from user
Prompt = "Select the folder with the files that you want to print."
Title = "Folder Selection"
MsgBox Prompt, vbInformation, Title
Application.FileDialog(msoFileDialogFolderPicker).Show
Path = CurDir
'Confirm the procedure before continuing 
Prompt = "Are you sure that you want to print all the files in the folder:" & _
vbCrLf & Path & " ?"
Title = "Confirm Procedure"
MyResponse = MsgBox(Prompt, vbQuestion + vbYesNo, Title)
If MyResponse = vbNo Then GoTo Canceled:
'Print all Excel files in the specified directory 
FileName = Dir(Path & "\*.xls", vbNormal)
Do Until FileName = ""
Workbooks.Open Path & "\" & FileName
Set WB = ActiveWorkbook
For Each WS In WB.Worksheets
WS.PrintOut
Next
WB.Close
FileName = Dir()
Loop
Canceled:
Application.DisplayAlerts = True
Application.EnableEvents = True
Application.ScreenUpdating = True
End Sub

[Zack Barresse]

Nice one Jake! The only thing I'd change (and I know, I'm no critic) is add a false after the close in your file open/print loop ...

WB.Close False

This will not prompt you for printing. I realize the enable events have been turned off, but it's good habit (imho). Sorry to barge in.

[tommy bak]

Nice Jake...
Just one question

Application.FileDialog(msoFileDialogFolderPicker).Show

Am I missing a reference or is this only for XP ->
(running win2000 and Office2000 at work)

Br
Tommy Bak

[Jacob Hilderbrand]

Yeah, I believe it is Excel 2002 or later only. To do this with a previous version it is much more trickier. But with API we can do it. Credit for this next bit of code goes to Chip Pearson.

Option Explicit
 
Private Const BIF_RETURNONLYFSDIRS As Long = &H1
Private Const BIF_DONTGOBELOWDOMAIN As Long = &H2
Private Const BIF_RETURNFSANCESTORS As Long = &H8
Private Const BIF_BROWSEFORCOMPUTER As Long = &H1000
Private Const BIF_BROWSEFORPRINTER As Long = &H2000
Private Const BIF_BROWSEINCLUDEFILES As Long = &H4000
Private Const MAX_PATH As Long = 260
Type BrowseInfo
hOwner As Long
pidlRoot As Long
pszDisplayName As String
lpszINSTRUCTIONS As String
ulFlags As Long
lpfn As Long
lParam As Long
iImage As Long
End Type
Type SHFILEOPSTRUCT
hwnd As Long
wFunc As Long
pFrom As String
pTo As String
fFlags As Integer
fAnyOperationsAborted As Boolean
hNameMappings As Long
lpszProgressTitle As String
End Type
Declare Function SHGetPathFromIDListA Lib "shell32.dll" ( _
ByVal pidl As Long, _
ByVal pszBuffer As String) As Long
Declare Function SHBrowseForFolderA Lib "shell32.dll" ( _
lpBrowseInfo As BrowseInfo) As Long
 
Function BrowseFolder(Optional Caption As String = "") As String
Dim BrowseInfo As BrowseInfo
Dim FolderName As String
Dim ID As Long
Dim Res As Long
With BrowseInfo
.hOwner = 0
.pidlRoot = 0
.pszDisplayName = String$(MAX_PATH, vbNullChar)
.lpszINSTRUCTIONS = Caption
.ulFlags = BIF_RETURNONLYFSDIRS
.lpfn = 0
End With
FolderName = String$(MAX_PATH, vbNullChar)
ID = SHBrowseForFolderA(BrowseInfo)
If ID Then
Res = SHGetPathFromIDListA(ID, FolderName)
If Res Then
BrowseFolder = Left$(FolderName, InStr(FolderName, _
vbNullChar) - 1)
End If
End If
End Function
 
Sub GetFolder()
Dim FName As String
FName = BrowseFolder("Select A Folder")
If FName = "" Then
MsgBox "You didn't select a folder"
Else
MsgBox "You selected: " & FName
End If
End Sub

Copy/Paste all of the code into a module and run the macro Sub GetFolder()

[Jacob Hilderbrand]

Now I suppose I should combine my original code with this API method for getting the folder:

Option Explicit
 
Private Const BIF_RETURNONLYFSDIRS As Long = &H1
Private Const BIF_DONTGOBELOWDOMAIN As Long = &H2
Private Const BIF_RETURNFSANCESTORS As Long = &H8
Private Const BIF_BROWSEFORCOMPUTER As Long = &H1000
Private Const BIF_BROWSEFORPRINTER As Long = &H2000
Private Const BIF_BROWSEINCLUDEFILES As Long = &H4000
Private Const MAX_PATH As Long = 260
Type BrowseInfo
    hOwner As Long
    pidlRoot As Long
    pszDisplayName As String
    lpszINSTRUCTIONS As String
    ulFlags As Long
    lpfn As Long
    lParam As Long
    iImage As Long
End Type
Type SHFILEOPSTRUCT
    hwnd As Long
    wFunc As Long
    pFrom As String
    pTo As String
    fFlags As Integer
    fAnyOperationsAborted As Boolean
    hNameMappings As Long
    lpszProgressTitle As String
End Type
Declare Function SHGetPathFromIDListA Lib "shell32.dll" ( _
ByVal pidl As Long, _
ByVal pszBuffer As String) As Long
Declare Function SHBrowseForFolderA Lib "shell32.dll" ( _
lpBrowseInfo As BrowseInfo) As Long
 
Function BrowseFolder(Optional Caption As String = "") As String
Dim BrowseInfo As BrowseInfo
    Dim FolderName As String
    Dim ID As Long
    Dim Res As Long
With BrowseInfo
        .hOwner = 0
        .pidlRoot = 0
        .pszDisplayName = String$(MAX_PATH, vbNullChar)
        .lpszINSTRUCTIONS = Caption
        .ulFlags = BIF_RETURNONLYFSDIRS
        .lpfn = 0
    End With
    FolderName = String$(MAX_PATH, vbNullChar)
    ID = SHBrowseForFolderA(BrowseInfo)
    If ID Then
        Res = SHGetPathFromIDListA(ID, FolderName)
        If Res Then
            BrowseFolder = Left$(FolderName, InStr(FolderName, _
            vbNullChar) - 1)
        End If
    End If
End Function
 
Private Sub PtintAllFiles()
Dim WB As Workbook
    Dim WS As Worksheet
    Dim FileName As String
    Dim Path As String
    Dim Prompt As String
    Dim Title As String
    Dim MyResponse As VbMsgBoxResult
Application.DisplayAlerts = False
    Application.EnableEvents = False
    Application.ScreenUpdating = False
'*** Get folder from user ***
Prompt = "Select the folder with the files that you want to print."
    Title = "Folder Selection"
    MsgBox Prompt, vbInformation, Title
    Path = BrowseFolder("Select A Folder")
'*** Confirm the procedure before continuing ***
Prompt = "Are you sure that you want to print all the files in the folder:" & _
    vbCrLf & Path & " ?"
    Title = "Confirm Procedure"
    MyResponse = MsgBox(Prompt, vbQuestion + vbYesNo, Title)
    If MyResponse = vbNo Then GoTo Canceled:
'*** Print all Excel files in the specified directory ***
FileName = Dir(Path & "\*.xls", vbNormal)
    Do Until FileName = ""
        Workbooks.Open Path & "\" & FileName
        Set WB = ActiveWorkbook
        For Each WS In WB.Worksheets
            WS.PrintOut
        Next
        WB.Close
        FileName = Dir()
    Loop
Canceled:
Application.DisplayAlerts = True
    Application.EnableEvents = True
    Application.ScreenUpdating = True
End Sub

[shickles]

OKay, I am lost. Which one of these would I use for Excel 2003? How do I call the macro?

[lucas]

Shickles,

You are very lucky to have Jacob helping you. I admire his skills. What I did to be able to call the macro was change:

Private Sub PtintAllFiles()

to

Sub PtintAllFiles()

then you can call it normally or assign it to a button.
The last code that Jacob posted worked for me in Excel 2000. I also noticed that it does not print files in sub directories which is probably what you want. Another thing, I found that you should not try to print the directory that the file with the print macro is in.

I also commented out

 'WS.PrintOut

and put in:

WS.PrintPreview

for testing the script. You can change it back when you get it working.