Acronym Matcher - exclude terms

[lsmcal1984]

Hi all,

I am using the code below to find acronyms in Word documents. It uses the Acronyms.xlsx reference file which has two worksheets - Acronyms and Excluded.

I'd like to update the code below to check if any acronyms in the Word document match those listed in the Excluded worksheet, so it will not add them to the final table. This will save much time having to delete them each time

I hope that makes sense and I appreciate anybody's help with this.

Sub AcronymMatcher()
'
' AcronymMatcher Macro
'
'
Dim oDoc_Source As Document
Dim oDoc_Target As Document
Dim strListSep As String
Dim strAcronym As String
Dim strDef As String
Dim oTable As Table
Dim oRange As Range
Dim n As Long
Dim m As Long
m = 0
Dim strAllFound As String
Dim Title As String
Dim Msg As String
Dim objExcel As Object
Dim objWbk As Object
Dim rngSearch As Object
Dim rngFound As Object
Dim targetCellValue As String


' message box title
Title = "Extract Acronyms to New Document"


' Set message box message
Msg = "This macro finds all Acronyms (consisting of 2 or more " & _
"uppercase letters, Numbers or '/') and their associated definitions. It " & _
"then extracts the words to a table at the current location you have selected" & vbCr & vbCr & _
"Warning - Please make sure you check the table manually after!" & vbCr & vbCr & _
"Do you want to continue?"


' Display message box
If MsgBox(Msg, vbYesNo + vbQuestion, Title) <> vbYes Then
    Exit Sub
End If


' Stop the screen from updating
Application.ScreenUpdating = False




'Find the list separator from international settings
'May be a comma or semicolon depending on the country
strListSep = Application.International(wdListSeparator)


'Start a string to be used for storing names of acronyms found
strAllFound = "#"


' give the active document a variable
Set oDoc_Source = ActiveDocument


'Crete a variable for excel and open the definition workbook
Set objExcel = CreateObject("Excel.Application")
Set objWbk = objExcel.Workbooks.Open("D:\Acronyms.xlsx")
'objExcel.Visible = True
objWbk.Activate


'Create new document to temporarily store the acronyms
Set oDoc_Target = Documents.Add


' Use the target document
With oDoc_Target


    'Make sure document is empty
    .Range = ""


    'Insert info in header - change date format as you wish
    '.PageSetup.TopMargin = CentimetersToPoints(3)
    '.Sections(1).Headers(wdHeaderFooterPrimary).Range.Text = _
    '    "Acronyms extracted from: " & oDoc_Source.FullName & vbCr & _
    '    "Created by: " & Application.UserName & vbCr & _
    '    "Creation date: " & Format(Date, "MMMM d, yyyy")


    'Adjust the Normal style and Header style
    With .Styles(wdStyleNormal)
        .Font.Name = "Arial"
        .Font.Size = 10
        .ParagraphFormat.LeftIndent = 0
        .ParagraphFormat.SpaceAfter = 6
    End With


    With .Styles(wdStyleHeader)
        .Font.Size = 8
        .ParagraphFormat.SpaceAfter = 0
    End With


    'Insert a table with room for acronym and definition
    Set oTable = .Tables.Add(Range:=.Range, NumRows:=2, NumColumns:=2)
    With oTable
        'Format the table a bit
        'Insert headings
        .Range.Style = wdStyleNormal
        .AllowAutoFit = False
        .Cell(1, 1).Range.Text = "Acronym"
        .Cell(1, 2).Range.Text = "Definition"


        'Set row as heading row
        .Rows(1).HeadingFormat = True
        .Rows(1).Range.Font.Bold = True
        .PreferredWidthType = wdPreferredWidthPercent
        .Columns(1).PreferredWidth = 20
        .Columns(2).PreferredWidth = 70


    End With
End With






With oDoc_Source
    Set oRange = .Range


    n = 1 'used to count below


    ' within the total range of the source document
    With oRange.Find
        'Use wildcard search to find strings consisting of 3 or more uppercase letters
        'Set the search conditions
        'NOTE: If you want to find acronyms with e.g. 2 or more letters,
        'change 3 to 2 in the line below
        .Text = "<[A-Z][A-Z0-9/]{1" & strListSep & "}>"
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = True
        .MatchWildcards = True


        'Perform the search
        Do While .Execute


        'Continue while found
        strAcronym = oRange


        'Insert in target doc
        'If strAcronym is already in strAllFound, do not add again
        If InStr(1, strAllFound, "#" & strAcronym & "#") = 0 Then


            'Add new row in table from second acronym
            If n > 1 Then oTable.Rows.Add


                'Was not found before
                strAllFound = strAllFound & strAcronym & "#"


                'Insert in column 1 in oTable
                'Compensate for heading row


                With oTable
                    .Cell(n + 1, 1).Range.Text = strAcronym


                    ' Find the definition from the Excel document
                    With objWbk.Sheets("Sheet1")
                        ' Find the range of the cells with data in Excel doc
                        Set rngSearch = .Range(.Range("A1"), .Range("A" & .Rows.Count).End(-4162))


                        ' Search in the found range for the
                        Set rngFound = rngSearch.Find(What:=strAcronym, After:=.Range("A1"), LookAt:=1)


                        ' if nothing is found count the number of acronyms without definitions
                        If rngFound Is Nothing Then
                            m = m + 1


                            ' Set the cell variable in the new table as blank
                            targetCellValue = ""


                        ' If a definition is found enter it into the cell variable
                        Else
                            targetCellValue = .Cells(rngFound.Row, 2).Value


                        End If
                    End With


                    ' enter the cell varibale into the definition cell
                    .Cell(n + 1, 2).Range.Text = targetCellValue
                End With




                ' add one to the loop count
                n = n + 1


            End If
        Loop
    End With
End With






'Sort the acronyms alphabetically - skip if only 1 found
If n > 2 Then


    With Selection
        .Sort ExcludeHeader:=True, FieldNumber:="Column 1", SortFieldType _
            :=wdSortFieldAlphanumeric, SortOrder:=wdSortOrderAscending


        'Go to start of document
        .HomeKey (wdStory)


    End With
End If


'Copy the whole table, switch to the source document and past
'in the table at the original selection location
Selection.WholeStory
Selection.Copy
oDoc_Source.Activate
Selection.Paste


' update screen
Application.ScreenUpdating = True


'If no acronyms found set message saying so
If n = 1 Then
    Msg = "No acronyms found."


' set the final messagebox message to show the number of acronyms found and those that did not have definitions
Else
    Msg = "Finished extracting " & n - 1 & " acronymn(s) to a new document. Unable to find definitions for " & m & " acronyms."
End If


' Show the finished message box
'AppActivate Application.Caption
'MsgBox Msg, vbOKOnly, Title


'make the target document active and close it down without saving
oDoc_Target.Activate
ActiveDocument.Close SaveChanges:=wdDoNotSaveChanges


'Close Excel after
objWbk.Close Saved = True


'Clean up
Set oRange = Nothing
Set oDoc_Source = Nothing
Set oDoc_Target = Nothing
Set oTable = Nothing
Set objExcel = Nothing
Set objWbk = Nothing


End Sub