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Thread: VBA help Only format selected text in manual to schedule level numbering

  1. #1

    VBA help Only format selected text in manual to schedule level numbering

    Test Schedule Numbering Doc.docxTest Schedule Numbering Doc.docx

    I would be really grateful for some help with my macro. The macro converts manual numbering to the correct outline schedule level number, converts schedule level 1 to bold and keep with next and any unnumbered paragraphs from body text to body 1 only when text is selected. It all works fine except when it gets to body text to body 1. In my test document I have selected the text to the end of paragraph 2 (so the end of 2.2.2.2) then I run the macro. Paragraph 3 onwards should remain body text but the macro converts the unselected text to body 1. I can't quite work out where I am going wrong. Can anyone help?

    Sub ManualToSchedule_Sched1Bold()
    Application.ScreenUpdating = False
    Dim Para As Paragraph, Rng As Range, iLvl As Long, i As Paragraph, n As Long, StyleName As String, wrd As Long, Count As Long
    If Len(Selection.Range) = 0 Then
        MsgBox "Select the text first", vbCritical
    Exit Sub
    End If
    With Selection.Range
    For Each i In ActiveDocument.Paragraphs 'Remove all leading spaces e.g tabs, spaces, NBS
    For n = 1 To i.Range.Characters.Count
    If i.Range.Characters(1).Text = " " Or i.Range.Characters(1).Text = " " Or i.Range.Characters(1).Text = Chr(9) Or i.Range.Characters(1).Text = Chr(160) Then
    i.Range.Characters(1).Delete
    Else: Exit For
    End If
    Next n
    Next
        For Each Para In .Paragraphs
        If Para.Range.Information(wdWithInTable) = False Then
          Set Rng = Para.Range.Words.First 'Convert manual numbering to Schedule Level numbering
          With Rng
            If IsNumeric(.Text) Then
              While .Characters.Last.Next.Text Like "[0-9. " & vbTab & "]"
                .End = .End + 1
              Wend
              iLvl = UBound(Split(.Text, "."))
              If IsNumeric(Split(.Text, ".")(UBound(Split(.Text, ".")))) Then iLvl = iLvl + 1
              If iLvl < 10 Then
                .Text = vbNullString
                Para.Style = "Schedule Level " & iLvl
               End If
            End If
          End With
        End If
      Next
    End With
    With Selection.Range.Find
            .ClearFormatting
            .Replacement.ClearFormatting
            .Style = "Schedule Level 1" 'format Schedule Level 1 bold with KWN
            .Font.Bold = False
            .Text = ""
            .Replacement.Font.Bold = True
            .Replacement.Text = ""
            .Replacement.ParagraphFormat.KeepWithNext = True
            .Forward = True
            .Wrap = wdFindStop
            .Execute Replace:=wdReplaceAll
            
    End With
    With Selection.Range.Find
            .ClearFormatting
            .Replacement.ClearFormatting
            .Style = "Body Text"
            .Text = ""
            .Replacement.Style = "Body1"
            .Replacement.Font.Bold = False
            .Replacement.Text = ""
            .Forward = True
            .Wrap = wdFindStop
            .Execute Replace:=wdReplaceAll
         End With
       Application.ScreenUpdating = True
    End Sub

  2. #2
    VBAX Regular
    Joined
    Jul 2020
    Location
    Sun Prairie
    Posts
    71
    Location
    I would strongly advise using Styles to control your numbering, as described in Shauna Kelly's page How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly. Then use your macros to apply the appropriate styles.

  3. #3
    Hi Chas many thanks for your reply, please note my document does contain the correct Styles to be used in our documents Heading 1-7, Schedule Level 1-7 and Body 1-7 all contained within the Styles pane and Body Text is used in place of the Normal style, the macro works well except it is changing unselected text for Body 1 even though I am using wdFindStop so this is where I'm not too sure where I am going wrong.

  4. #4
    I have had to mark this thread as solved even though it isn't, I've just removed the body text part of the code so I can run it and will have to manually adjust the non-numbered paragraphs as I still can't figure out why its changing text that hasn't been selected.

  5. #5
    VBAX Regular
    Joined
    Jul 2012
    Posts
    29
    Location
    Hi Shelley
    First select first line of text with Body Text and then use Select dropdown text with similar formatting and change to Body1.
    Then select all your text and run your macro - it seems to work okay.

    It worked for me.

    Janine

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