Quote Originally Posted by Aussiebear View Post
I'm sorry but I wouldn't want you either as an Accountant or Bookkeeper if you were to apply this concept. Just because you have two matching financial figures doesn't justify why you can cancel them out. Surely you would need to ensure that they are related to the same client/transaction/account .....what ever you want to call it, before you can apply such a blanket rule.
Hi man, thanks for the input. I can see your point, I absolutely agree and I also wouldn't hire an accountant just filtering out an entire GL. However, you are taking the question for the function out of context here. For the record, I'm not an accountant, nor a bookkeeper. As a financial controller, I indeed do use accounting principles, and what you say is correct, but already controlled for.
In order to obtain complete and accurate information, I have already incorporated these controls. First of all, I search by entity and I drill down on one account code (therefore controlling for two of your concerns). I am asking for a function that could potentially be used within a controlled environment. For me it is self-evident that I do not use it on a complete GL and empty everything, as it were. In principle, this is applicable for accounts that should be empty, so to speak, so for cleaning populate movement, accruals and bookings in the AR or AP made by accountants and managers. To address your other concerns, I already have a function that matches journals based on journal descriptions, references and/or journal IDs (in case of reversals). This way, the user is able to quickly find what he was looking for (when knowing what he was looking for).
Didn’t thought it was necessary to provide this additional detail to receive a function like this, but eh, hope now it’s clear I don’t filter out an entity’s complete general ledger.