vba script to convert worksheets to pdf

[Beatrix]

Hi All ,

I need to convert multiple worksheets to the PDF. I've found below script in http://msdn.microsoft.com/en-us/libr...ice.11%29.aspx and tried to modify it for my case. It's not working.

Sub RDB_Worksheet_Or_Worksheets_To_PDF()
Dim FileName As String
If ActiveWindow.SelectedSheets.Count > 1 Then
    MsgBox "There is more than one sheet selected," & vbNewLine & _
    "and every selected sheet will be published."
End If
'Call the function with the correct arguments.
'You can also use Sheets("Sheet3") instead of ActiveSheet in the code(the sheet does not need to be active then).
FileName = RDB_Create_PDF(ActiveSheet, "", True, True)
'For a fixed file name and to overwrite it each time you run the macro, use the following statement.
'RDB_Create_PDF(ActiveSheet, "C:\Users\Ron\Test\YourPdfFile.pdf", True, True)
If FileName <> "" Then
    'Uncomment the following statement if you want to send the PDF by e-mail.
     'RDB_Mail_PDF_Outlook FileName, "ron@debruin.nl", "This is the subject", _
     "See the attached PDF file with the last figures" _
     & vbNewLine & vbNewLine & "Regards Ron de bruin", False
Else
    MsgBox "It is not possible to create the PDF; possible reasons:" & vbNewLine & _
    "Add-in is not installed" & vbNewLine & _
   "You canceled the GetSaveAsFilename dialog" & vbNewLine & _
   "The path to save the file is not correct" & vbNewLine & _
   "PDF file exists and you canceled overwriting it."
End If
End Sub

[patel]

attach please a sample file and explain better your goal and the errors you find

[Beatrix]

Hi Patel ,

tHANKS for your response.I attached a sample file. I want to convert 2 worksheets called Profile and All to PDF and save them in a specific folder as PDF files. (The rest of the worksheets will be hidden. I am not sure this would stop the code running)

I am using the VBA script below but error message says "Variable not defined". Hope I made it clear this time

Cheers
yeLIZ

Sub RDB_Worksheet_Or_Worksheets_To_PDF()
Dim FileName As String
If ActiveWindow.SelectedSheets.Count > 1 Then
    MsgBox "There is more than one sheet selected," & vbNewLine & _
    "and every selected sheet will be published."
End If
'Replace numSheets with the number of worksheets that will be saved as PDF
For x = 2 To numSheets
    Sheets("WorksheetNames").Select
    ThisSheet = ActiveSheet.Range("A" & x).Value
    Sheets(ThisSheet).Select
    'Call the function with the correct arguments
    FileName = RDB_Create_PDF(Sheets(ThisSheet), "K:\RS&E\Data booklet for Marian L\PDFs\" & ActiveSheet.Name & ".pdf", True, True)
    If FileName <> "" Then
        'Ok, you find the PDF where you saved it
    Else
        MsgBox "Not possible to create the PDF, possible reasons:" & vbNewLine & _
        "Microsoft Add-in is not installed" & vbNewLine & _
        "You Cancelled the GetSaveAsFilename dialog" & vbNewLine & _
        "The path to Save the file in arg 2 is not correct" & vbNewLine & _
        "You didn't want to overwrite the existing PDF if it exist"
    End If
Next x
End Sub

attach please a sample file and explain better your goal and the errors you find

[patel]

you missed the sub RDB_Create_PDF

[Beatrix]

Hi patel ,

I didn't write the code so it didn't make sense to me. When you say missing the sub RDB_Create_PDF you mean variable declaration?

you missed the sub RDB_Create_PDF

[Kenneth Hobs]

No, he means the Sub. This goes in a Module.

Function RDB_Create_PDF(Myvar As Object, FixedFilePathName As String, _
                 OverwriteIfFileExist As Boolean, OpenPDFAfterPublish As Boolean) As String
    Dim FileFormatstr As String
    Dim Fname As Variant

    'Test to see if the Microsoft Create/Send add-in is installed.
    If Dir(Environ("commonprogramfiles") & "\Microsoft Shared\OFFICE" _
         & Format(Val(Application.Version), "00") & "\EXP_PDF.DLL") <> "" Then

        If FixedFilePathName = "" Then
            'Open the GetSaveAsFilename dialog to enter a file name for the PDF file.
            FileFormatstr = "PDF Files (*.pdf), *.pdf"
            Fname = Application.GetSaveAsFilename("", filefilter:=FileFormatstr, _
                  Title:="Create PDF")

            'If you cancel this dialog, exit the function.
            If Fname = False Then Exit Function
        Else
            Fname = FixedFilePathName
        End If

        'If OverwriteIfFileExist = False then test to see if the PDF
        'already exists in the folder and exit the function if it does.
        If OverwriteIfFileExist = False Then
            If Dir(Fname) <> "" Then Exit Function
        End If

        'Now export the PDF file.
        On Error Resume Next
        Myvar.ExportAsFixedFormat _
                Type:=xlTypePDF, _
                FileName:=Fname, _
                Quality:=xlQualityStandard, _
                IncludeDocProperties:=True, _
                IgnorePrintAreas:=False, _
                OpenAfterPublish:=OpenPDFAfterPublish
        On Error GoTo 0

        'If the export is successful, return the file name.
        If Dir(Fname) <> "" Then RDB_Create_PDF = Fname
    End If
End Function

[Beatrix]

Thanks very much for your reply Kenneth Hobs. Just to learn how to run a function procedure, could you please tell me how to use this UDF after it goes in a module? When I go to fX and type =RDB_Create_PDF() what goes into brackets? Sorry if this doesn't sound right?


I was looking for a Sub procedure as I had to create a macro button for users. Below script has done the job.

Thanks very much again

Sub ExcelToPDF()
 
  Dim iPtr As Long
  Dim sFileName As String
  
  iPtr = InStrRev(ActiveWorkbook.FullName, ".")

  If iPtr = 0 Then
    sFileName = ActiveWorkbook.FullName & ".pdf"
  Else
    sFileName = Left(ActiveWorkbook.FullName, iPtr - 1) & ".pdf"
  End If

  sFileName = Application.GetSaveAsFilename(InitialFileName:=sFileName, filefilter:="PDF Files (*.pdf), *.pdf")

  If sFileName = "False" Then Exit Sub
 
  ThisWorkbook.ExportAsFixedFormat Type:=xlTypePDF, FileName:=sFileName, Quality:=xlQualityStandard, OpenAfterPublish:=True
 
End Sub

No, he means the Sub. This goes in a Module.

Function RDB_Create_PDF(Myvar As Object, FixedFilePathName As String, _
                 OverwriteIfFileExist As Boolean, OpenPDFAfterPublish As Boolean) As String
    Dim FileFormatstr As String
    Dim Fname As Variant

    'Test to see if the Microsoft Create/Send add-in is installed.
    If Dir(Environ("commonprogramfiles") & "\Microsoft Shared\OFFICE" _
         & Format(Val(Application.Version), "00") & "\EXP_PDF.DLL") <> "" Then

        If FixedFilePathName = "" Then
            'Open the GetSaveAsFilename dialog to enter a file name for the PDF file.
            FileFormatstr = "PDF Files (*.pdf), *.pdf"
            Fname = Application.GetSaveAsFilename("", filefilter:=FileFormatstr, _
                  Title:="Create PDF")

            'If you cancel this dialog, exit the function.
            If Fname = False Then Exit Function
        Else
            Fname = FixedFilePathName
        End If

        'If OverwriteIfFileExist = False then test to see if the PDF
        'already exists in the folder and exit the function if it does.
        If OverwriteIfFileExist = False Then
            If Dir(Fname) <> "" Then Exit Function
        End If

        'Now export the PDF file.
        On Error Resume Next
        Myvar.ExportAsFixedFormat _
                Type:=xlTypePDF, _
                FileName:=Fname, _
                Quality:=xlQualityStandard, _
                IncludeDocProperties:=True, _
                IgnorePrintAreas:=False, _
                OpenAfterPublish:=OpenPDFAfterPublish
        On Error GoTo 0

        'If the export is successful, return the file name.
        If Dir(Fname) <> "" Then RDB_Create_PDF = Fname
    End If
End Function

[Kenneth Hobs]

Not all functions can be UDF's. Keep in mind that functions, always return a value, and especially so for UDF's.

Look at your defined input parameters in a function or sub for that matter, to understand what input is expected. As can see: MyVar, FixedFilePathName, and OverwriteIfFileExist are the input parameters. The return result will be a string.

Function RDB_Create_PDF(Myvar As Object, FixedFilePathName As String, _      
OverwriteIfFileExist As Boolean, OpenPDFAfterPublish As Boolean) As String

[Beatrix]

Many thanks!Much appreciated

Not all functions can be UDF's. Keep in mind that functions, always return a value, and especially so for UDF's.

Look at your defined input parameters in a function or sub for that matter, to understand what input is expected. As can see: MyVar, FixedFilePathName, and OverwriteIfFileExist are the input parameters. The return result will be a string.

Function RDB_Create_PDF(Myvar As Object, FixedFilePathName As String, _      
OverwriteIfFileExist As Boolean, OpenPDFAfterPublish As Boolean) As String